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Keep Captions With Pictures in Microsoft Word

Everybody does things differently. Here's how I keep my captions with my pictures.

In Line With Text

First, I always place my pictures as Inline with Text. I realize this might be impossible for some layouts, but I do it as much as I possibly can. To accomplish this, right-click the picture and choose FormatàPicture. On the Layout tab, choose Inline with Text.

Once that is done, you can apply a style to the picture.

Create a Style

Almost everyone who has purchased a Word template from me has a template with a style called Graphic. I format it using Keep with Next under FormatàParagraph, Line and Page Breaks tab. I also choose Caption as the Style for following paragraph, but I rarely need it because I usually insert a caption from the menu, which automatically applies the style Caption to the caption.

When You Can't Use In Line With Text

If you absolutely can't use In Line With Text on your picture, then you need to get out the old frame. I say old because frames were what we used before text boxes became much more popular. But a caption in a text box won't show up in an Table of Figures field.

You can insert a Frame using the button on the Forms toolbar (ViewàToolbars, Forms). Then copy your picture and caption into the frame. debuted on May 26, 2005. provides examples of Formulas, Functions and Visual Basic procedures for illustration only, without warranty either expressed or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose. The Formulas, Functions and Visual Basic procedures on this web site are provided "as is" and we do not guarantee that they can be used in all situations.

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