Create a Reference to a Bookmark in Microsoft Word
So you want to have a form field
that is completed by the user, and then have this information populated in
various other locations throughout the document, so the user doesn’t have to
retype it. This could be ideal for, for instance, a contract where the
contractor’s name is filled in throughout the legalese.
This article will help you do
that within a protected form.
If you only need to insert a cross reference to a
heading or other field in Word, begin at Step 3.
If you only need to insert a cross reference to some text, first select the
text, and hit InsertàBookmark and give it a name
(no spaces!). Then begin with Step 3.
Step 1. Create the form field.
From the Forms toolbar, insert a
text form field by hitting the ab| button and the form field drops into the
document at the insertion point, as shown:
Step 2. Change the properties of
the form field.
Double-click the form field to
bring up the Text Form Field Options window. Tick the Calculate on Exit
This causes an event to fire when
the form field is exited, which causes the cross-referenced fields to be
Click in the bookmark name area,
and give the bookmark a meaningful name. Our sample used “Contractor”; see
Step 3. Insert the cross
From the menu, choose InsertàReferenceàCross Reference.
From the Reference type
drop-down, choose Bookmark. Select the name of the bookmark you created. Hit
Insert. The Cancel button changes to Close. Hit Close to close the
Step 4. Test
To test your cross reference,
first protect your document. Then type something into the form field you first
created and hit tab to exit the form field.
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