Copy Labels and Business Cards in Microsoft Word

I often see questions with people having difficulty creating or copying business cards. I think this is more to do with difficulty working with tables than anything else.

Whether it's a label or a business card, you can set them up the same way. I am not explaining mail merge, here, though the techniques can be used in mail merge layouts.

Labels and business cards are nothing more than table layouts. Understanding that is half the battle. If you can't see the borders, hit TableàShow gridlines; likely you've just had them turned off.

To properly copy a cell, you must first properly select it. Using your mouse pointer, go to the bottom-left corner of the cell and place your cursor so it turns into a fat little black arrow.

Click to select.

Copy it. Click inside any cell of the same size, that has no other content, and paste, and it'll paste in perfectly. If you're not sure whether the other cells have content, then turn on your Show/Hide button to be sure.

If you have difficulty with the mouse pointer, then click inside the cell and hit TableàSelectàCell.

Once you have a full row of business cards or labels, you can then select the whole table row by clicking in the left-hand margin to the left of the table, or using TableàSelectàRow. You can copy and perfectly paste entire rows, too, by clicking inside the first cell of a row. debuted on May 26, 2005. provides examples of Formulas, Functions and Visual Basic procedures for illustration only, without warranty either expressed or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose. The Formulas, Functions and Visual Basic procedures on this web site are provided "as is" and we do not guarantee that they can be used in all situations.

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