Write Your Resume in Microsoft Word
I'm not a professional resume writer, but I've done more than my fair share
of it in the past, having been responsible for writing many technical consultant
resumes and even resumes for CEOs of multi-million-dollar corporations. If you
disagree with any information here, it doesn't mean you can't still use the
instructions for layout.
This layout should be able to be copied into online resume submission
services, as well as for submitting as a Word document.
As usual with my instructions, turn on your
and set up Word with my
Recommended Autocorrect Settings.
You can choose all or any of these. Ones marked with a * are definitely
required. Try to keep your resume to one page. If you insist that your resume
needs a lot of details, then use the first page as a synopsis, and put the
details on subsequent pages. Also consider not sending the subsequent pages, but
taking them with you to hand the potential employer at the job interview, along
with your references.
This should include your name, your mailing address, your telephone number,
and an email address. Try not to use
email@example.com, okay? Preferably, use the email address that your ISP
has provided you. Alternatively, go buy a domain name and get email hosting for
it. This is relatively inexpensive. For $18 a year (as of writing this article),
you can buy a domain name and have a 25MB email address at
www.DynoNames.com. In business, Yahoo and
Hotmail email addresses are seen as transient.
I personally don't like this one. My objective has always been to get the job
for which I'm submitting the resume.
It's nice to include this if your a programming/software geek. People like to
see, at a glance, which skills you have.
Call it employment history or what you will. Here's some tips.
- If you have had some jobs that are pretty boring to describe, or if you've
been with one employer for a long time holding different positions, then call
it Accomplishments instead, and list them beginning with the greatest. List it
as one job.
- If the company names you worked for are more impressive than the titles
you held, then list the company names first, in bold. If you worked for the
same company at several locations, list the home office location, and group
all the positions under one job.
- If the titles you held are more impressive than the company names, then
list the titles in bold first.
If you have very few positions to list, or perhaps even none, consider
jobs you've done for otherspaid or unpaid.
Consider responsibilities you've had, regardless of who it was for.
Is your education currently more impressive than your work history? Put it
first under the objective (if you have an objective).
Unless you have some very impressive references or they're required with the
resume, don't include them. List them on a separate page and provide them when
you go on the interview. Don't get taken by surprise when you get to the
interviewhave personal references ready, too! I
don't know about you, but I don't remember people's phone numbers or addresses
anymore. They're kept in my Favorites or in my Contacts and I don't get to take
those with me on a job interview.
Here's the instructions for doing the actual creating of your resume.
- Open a blank document and type your name and hit enter once.
- Select your name and center it horizontally on the page, bold it and make
it 18 pt font.
Go to FileàPage Setup, Margins tab, and set
the top margin to .25". If you have what you feel will easily fill the page,
set the left and right margins to 1", but no less. Hit OK.
- Hit Ctrl+End.
Type your address, phone, and email address, separating each item by 3
Select the space between your street address and your city. From the menu,
choose InsertàSymbol. Choose a simple bullet-type
characternothing too fancy. Don't choose any oddball
fonts either for these symbols or for your resume in general. Stick to standard
Select each center space between the 3 and insert the same symbol. Click
anywhere inside your contact information line and put a bottom border on it.
Don't do any further formatting until your entire resume is typed. This will
save you from having to reformat it in the event you need to squeeze your
information on the page, or even make the fonts a little bigger to make it look
like more. Never use more than 12pt font, and never use less than 10pt font.
Left-align, and type the categories you intend to use in your resume, one
right after the other. Select all the lines, and then go up to the rule and drag
the bottom notch (hanging indent) to the right so there's a bit of space between
the last character of the longest word, and the indent location (see the space
between the colon after "Accomplishments" and the dotted line in the graphic
With the lines of text still selected, hit FormatàParagraph
and type a 6 in each the Before and After boxes. Hit OK.
Place your cursor after the first item in the list, and hit the Tab key.
Begin typing its contents. If you need additional paragraphs, just hit tab
before you begin typing.
If you lose your formatting, just use the
Format Painter to
get it back.
Hopefully you have only filled one page. If you have a little more than that,
then decrease your left and right page margins slightly, or reduce your font.
You can type a value into the font box, so you could type 11.5 into the font
size box and hit Enter to slightly reduce the size. You could also select
everything (except your contact information) and format the paragraph to be
slightly less than 6 before and 6 after if you just need to "buy" one more line.
If you've gone over one page and can't fix it with these settings, then consider
cutting out words. Here's some phrases you can definitely cut out:
- in order to
- Responsibilities included
- Promoted to (always list only your last title)
In looking for more items to add to the list, I came across what I felt was a
Bold the headings, and the first item you listed (title or employer name,
whichever was most impressive).
Most importantly, good luck!
OfficeArtilces.com debuted on May 26, 2005.
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