Setting Up a POP3 Email Account in Microsoft Outlook
We're going to take you through it, step-by-step. These instructions should
also work very similarly in Outlook Express 6, but we do not provide the
Prepare: Find our your Incoming and Outgoing Mail Server paths and your
username and password.
You'll need to know this information before you begin the actual setup. You
should be able to get most or all of this information from your Internet
Service Provider (ISP). For our demonstration, we're going to use the
following sample information:
- Username: Dreamboat
- Password: abc123
- Incoming Mail Server: mail.officearticles.com
- Outgoing Mail Server: smtp.verizon.net
If I were setting up my verizon.net email account, then I would be using
mail.verizon.net as my Incoming Mail Server. However, this helps you to
understand how to set up your email so that you can get email from your own
web hosting. We use our ISP's Outgoing Mail Server because most ISPs won't let
you use a different one. This keeps spam to a minimum.
Set it up.
Go to ToolsŕEmail Accounts.
- Choose Add a new email account.
- Choose POP3 and hit Next.
Type in the following according to their description:
Your Name: Type your name as you would like it to appear
E-mail Address: This is the email address you are setting
up. Either you created it on your web hosting, or had someone create it for you,
or your ISP assigned it to you.
Tip: Did you know? Email addresses are NOT
case-sensitive! Don't let anyone tell you differently.
Incoming mail server (POP3): Type the incoming mail
Outgoing mail server (SMTP): Type the outgoing mail
User Name: This is the username assigned to your email
account. It is often the same as the first part of your email address, and this
is why many people believe that their email address is case-sensitive. It's not!
But your username is!
Password: Also case-sensitive, enter your password in
SPA? Should you check the Log on using... box? Not
usually. But if it doesn't work the first time, you might want to try it.
Here it is, all filled out with our sample information. Next, I
would hit the Test Account Settings button. Outlook sends an email to you to see
if it works. If it does, hit the More Settings button.
Next, we fill out these additional options. Change the Mail
Account from mail.... to whatever you would like to appear in the FROM when you
send an email to someone. Enter the organization name, if any, and the email you
want someone to send to if they hit reply on one of your emails.
The only other setting you may want to change would be the
Server timeout. What is this? Suppose you're on dialup and your mail server (the
computer at your ISP) is really busy. It could take a long time for you to pick
up your mail. It's just like going to the post office and there's lots of people
in line ahead of you. What did you think POP stands for? Post Office
Protocol! That means wait in line....okay, not really.
So you increase the server timeout setting. It would be like
increasing the amount of time you're willing to stand in line at the post
office. Just drag the little notch to the right. Don't choose to leave a copy of
your messages on the server unless you want to pick up your mail again and again
OfficeArtilces.com debuted on May 26, 2005.
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