Clear Data Entry Cells in Microsoft Excel

This question seems to be asked a lot, and it's very simple, even for a novice Excel user.

Suppose you enter data, print the worksheet, and then you want to clear the worksheet to enter more data, and print again.

Just select all of the cells, using the Ctrl key if they're not contiguous, and hit Insert®Name®Define and give it a name like "MyData". Then, record yourself a macro that does the following:

  1. Edit®Go to and type in MyData and hit Enter.
  2. Hit your Delete key.
  3. Stop recording.

Click here to learn how to record a macro in Microsoft Excel.

Click here to learn how to assign the macro to a button. debuted on May 26, 2005. provides examples of Formulas, Functions and Visual Basic procedures for illustration only, without warranty either expressed or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose. The Formulas, Functions and Visual Basic procedures on this web site are provided "as is" and we do not guarantee that they can be used in all situations.

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